How to Reorder Diabetes Supplies Before the End of the Year (and Why It Matters)

As the year comes to a close, it’s important for people with diabetes to check their supplies and place any needed reorders. Missing a deadline could mean running out of key items like insulin, CGM sensors, or testing tools, especially if insurance or FSA rules apply.

At Piedmont Medical Solutions, we know how stressful it can be to manage prescriptions, insurance, and supply orders. That’s why we’ve put together this easy guide to help you reorder your diabetes supplies before the year ends. We’ll cover insurance deadlines, how to use your FSA, and tips to make the process smoother.

1. Why Reordering Now Is So Important

Insurance Calendars Reset

Most insurance plans reset benefits on January 1. What you don’t use now may not carry over.

• For example, if your plan allows 300 test strips per quarter, ordering early ensures you maximize this year’s coverage
• Medicare Part B covers CGM supplies under certain criteria, but unused quotas don’t roll over.

FSA and HSA Deadlines

Funds in a Flexible Spending Account (FSA) often expire at year’s end (or have limited rollover).

• Reordering eligible diabetes supplies now ensures you use your hard-earned dollars before they’re gone.
• Eligible items include CGM systems, test strips, lancets, insulin delivery supplies, and diabetic foot care products.

Avoid Supply Gaps

Running out of sensors, test strips, or insulin cartridges can disrupt diabetes management and lead to unsafe blood glucose swings.

Beat January Rush

Many suppliers and DMEs see a flood of requests in January. Reordering now can help you avoid delays or shipping problems.

2. Know What Supplies to Reorder

Here’s a list of common diabetes supplies you’ll want to check:

• CGM sensors and transmitters
• Test strips and lancets
• Glucose meters (batteries or backup meter)
• Insulin cartridges, vials, pens
• Pen needles, or infusion set supplies
• Skin prep wipes, adhesives, barriers
• Sharps containers
• Travel backups (extra supplies for emergencies)
• Diabetic foot care items (socks, creams)

Make sure to inspect your current inventory for expiration dates and upcoming needs.

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3. How to Use Your FSA (or HSA) Before It Expires

If you have pre-tax funds set aside, here’s how to make the most of them:

• Check your balance early—you may have more left than you think.
• Purchase extra but necessary items (like spare sensors, cables, or carrying cases)
• Order in December, since some orders placed in January may not be eligible for reimbursement
• Understand your plan’s rollover or grace period before funds expire

If you’re unsure which products qualify, check your plan’s list or email us for help.

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4. Understand Insurance Deadlines & Authorizations

Most policies include rules about how often you can reorder, when prior authorizations reset, and whether the supplier is in-network.

Medicare/Coverage Notes

• Medicare Part B covers CGM and related supplies under certain conditions, such as insulin use or documented hypoglycemia.
• A physician visit every six months may be required to renew CGM eligibility.

Private Insurance Tips

• Contact your insurer to verify your benefits year-to-date
• Check if your provider requires a new prescription or authorization renewal
• Make sure your DME or supplier is in-network

Keep documentation of usage, claims, and doctor’s orders, because these can help with claim appeals

5. Reorder Smartly: Reminder Systems & Tools

To make sure you never run out, use these best practices:

• Set calendar alerts (e.g. every 10–11 months for CGM sensors)
• Enroll in auto-refill programs if available
• Sign up for reorder reminders from your supplier (you can ask Piedmont to set these up)
• Audit your usage every few months—how many sensors or strips you actually use
• Start the reorder process early so authorization, shipping, and insurance steps finish before year-end

6. How Piedmont Medical Solutions Makes Reordering Easy

At Piedmont, we’re your partner in diabetes care. Here’s how we support your year-end needs:

• We carry major CGM systems, glucose meters, insulin delivery devices, and all related supplies
• We handle insurance verification, authorizations, and paperwork behind the scenes
• We provide monthly reorders, reminders, and support
• We offer direct shipping to your door
• We help you with Medicare, private insurance, and FSA/HSA questions

When reordering, just visit our Diabetes Supplies page or Contact Us and our team will guide you through the process.

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7. Sample Year-End Reorder Timeline

Get Started Today

Don’t let your diabetes supplies run dry as the new year begins. By reordering early, before insurance resets and funds expire, you protect your health, your routine, and your peace of mind.

Let Piedmont Medical Solutions help you cross this off your list before year’s end. Whether it’s sensors, test strips, insulin tools, or support navigating insurance, we’re here to ensure you stay covered and confident.

Contact us today to reorder or get help with your plan and supplies. We’ll walk with you every step of the way.

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